A CRM Dashboard for every Therapist Counselor Coach
Better Client Care is a powerful all-in-one HIPAA compliant marketing and front office automation software. Easy Inquiry Tracking – Centralize and streamline all client communication.
All-in-One CRM – Connected to Your Entire Practice
Automatically sync your website, Psychology Today, Alma, and other platforms into one central hub. Track all client inquiries, appointments, and progress without juggling multiple tools.
Automated Follow-Ups for Missed Appointments & Incomplete Intakes
Save hours on manual reminders. If a client misses a session or forgets to complete their intake forms, automated SMS and email follow-ups ensure they’re back on track – no effort required.
Full Website Traffic Monitoring
Know exactly where your leads are coming from. Monitor your website traffic and track client inquiries to see which platforms and marketing efforts are filling your caseload.
HIPAA-Compliant Client Management
Keep all client information, communications, and forms secure. From intake forms to session notes and reminders, every tool is fully HIPAA-compliant, protecting you and your clients.
Targeted Email Campaigns to Fill Your Caseload
Need more clients? Easily create professional, targeted email campaigns to reconnect with past clients, engage current ones, or share updates to fill any gaps in your schedule.
Comprehensive Reporting & Insights
Get the full picture of your practice. Track no-shows, session history, revenue growth, and follow-up success, helping you make data-driven decisions to improve efficiency.
Automated Workflows to Save You Time
Set up workflows that handle repetitive tasks – from sending intake forms and reminders to booking follow-ups. Let the system work for you, so you can focus on providing excellent care.
The system integrates with 80+ different platforms.
Essential apps that protect
your data
End-to-end encrypted inbox and messages
Therapists using our platform experience tangible results that help them streamline their practice and focus more on their clients. Here's what users have achieved:
8 hours saved per week on manual tasks like follow-ups and scheduling
13% increase in client conversion rates with automated systems and tracking tools.
These metrics are based on data comparing therapist performance before and after implementing the system.
Mobile application
Stay connected and in control with our mobile app. Access all your leads, appointments, and client information 24/7, no matter where you are. Send follow-up messages, respond to inquiries, and manage your caseload on the go – ensuring you never miss a beat and your clients always feel supported.
Never Miss a Lead Again
We know how easy it is to forget to follow up with a client or lose track of where a conversation left off. Our visual lead management system ensures that will never happen again.
With visual pipelines, you can see every client and their progress at a glance.
Smart reminders notify you to follow up so no opportunity slips through the cracks.
Add custom notes to leads so you always remember key details and pick up exactly where you left off.
Stay organized, reduce mental stress, and focus on building meaningful client relationships.
Transparent, audited, and HIPPA Compliant
You probably already know this, but most therapists are terrible when it comes to business, marketing, sales, and technology. We are here to bridge that gap and help you.
Streamlined Client Communication
Easily manage client communication with secure, automated emails and reminders.
Intuitive Dashboard
Access all your client data, tasks, and schedules with a clean, easy-to-navigate dashboard.
Meet our Happy
clients
The email campaigns and automated workflows have completely transformed how I engage with my clients. I’ve seen a huge improvement in reactivating past clients and filling gaps in my schedule. The platform is intuitive, HIPAA-compliant, and honestly indispensable for any therapist looking to grow their practice.
Matthew Wise
Grounded Living LLC
I used to spend hours every week managing leads and chasing paperwork. Now, with this system automating client intake, reminders, and scheduling, I have more time to focus on my clients and my family. I finally feel like I'm running my practice, not the other way around!
Adam Mctghe
Life Purpose LLC This platform has been a total game-changer for my practice. I no longer juggle between spreadsheets, calendars, and email reminders. Everything I need is in one place, and the automated follow-ups have reduced no-shows significantly. It’s like having an extra assistant without the cost!
Jay Eubanks
Compass Mental Health Counseling LLC 
Streamline Your Practice in 3 Simple
easy steps
From booking your demo to automating your workflow, we make it effortless
to save time and focus on your clients.
01. See It In Action
Schedule a personalized demo and see exactly how our CRM can transform your practice. We'll walk you through the features, answer your questions, and show you how to streamline client management, follow-ups, and reporting – all in one place.
02. Hassle-Free Setup
Our team will take care of the setup for you. From integrating your existing systems to customizing the platform for your needs, we make sure you’re up and running quickly – without any headaches or downtime.
03. Simplify Your Life
Automate client follow-ups, track your progress, and streamline your daily workflow. With everything organized in one place, you’ll spend less time managing tasks and more time doing what you love – helping your clients.
